The Necessity of Groupware
What is Groupware?
Groupware is a system composed of features such as e-Approval, bulletin boards, calendars and etc.,
which assist in sharing work and decision-making among company members. It is a collection of collaboration tool functions.
Why Do Companies Need Groupware?
Collaboration and work sharing among members are essential for smooth business operations.
While files may be exchanged and work shared via email, USB, or personal messenger programs,
the methods of delivering or retrieving documents can be inconvenient, and it is difficult to manage work history, prompting the search for alternatives.
Groupware serves as a community where all of our company’s data is gathered.
By simply connecting, you can check and easily share documents at any time, making work sharing easier.
For these reasons, many companies are recently adopting groupware as a means to enhance work efficiency.
ECOUNT's Superior Groupware Features
e-Approval
You can apply your company’s unique approval process.
Internal draft document templates can be directly applied to ECOUNT's e-Approval forms,
and different approval lines for each department can be set, allowing you to establish your own approval system.
If necessary, you can attach files such as images, documents, or even ERP vouchers and slips to the drafts.
Integration with ERP
ECOUNT Groupware is integrated with the ERP System.
Therefore, there is no need to create separate transaction records for work sharing.
For example, when creating an e-Approval, you can import sales and purchase orders, expense, payments, and other transaction records
stored in the ERP, eliminating the need to create a separate slip for approval.
Furthermore, transaction records will be automatically reflected in the ERP once the e-approval is completed, providing convenience.
When sharing records with other departments, you can attach ERP transaction records to the bulletin board without the need for duplicate entries.
Real-Time Access
The greatest feature of groupware is rapid work sharing.
ECOUNT Groupware can be accessed not only via PC, but also through the mobile app.
You can approve e-Approvals even outside of the office via the mobille app, as well as check and
process tasks any time as needed.
Bulletin Board
You can configure and operate bulletin boards in any desired format using groupware.
Bulletin boards can be created by department, project, or person in charge,
and all required input fields for posts can be set directly.
When writing a post, you can reference not only documents and photos but also ERP transaction records.
Even if the person in charge leaves the company, all work history remains on the bulletin board, ensuring uninterrupted business operations.
Corporate Messenger
A corporate messenger is provided free of charge.
There is no limit to the number of users, so all employees can use it,
and you can link ERP transaction records and posts, making it easy to share work.
Cloud Storage
Without cumbersome transfer processes, you can use corporate cloud storage to easily share materials by saving them to the cloud.
ECOUNT Cloud Storage (ECDrive) enables real-time synchronization for sharing the latest materials, facilitating business collaboration.
Remote Support
We provide a remote support service that allows you to process work by connecting to remote PCs.
You can share your screen in real time without restrictions of time or place to resolve issues or handle tasks quickly.
Customer Relationship Management
You can manage customer consultation history, sales activities, and more.
Records can be managed by progress stage, and ERP transaction records such as quotations and orders
can be attached, allowing you to use ERP and CRM functions as one.
Schedule Management
You can register personal or company-shared schedules and view them by day, week, or month under various conditions.
When registering or changing a new schedule, notifications can be sent to the person in charge via email, preventing missed appointments.
Outside Duty Management
You can record the operation history of company vehicles used for outside work.
Not only can you record the driver, destination, and mileage, but you can also attach photos of the odometer for accurate management.
Based on the recorded operation history, you can check vehicle operation logs by employee, department, or vehicle.
In addition, you can use various groupware features free of charge, such as vote management, shared item management, personal file box management, and department work log management.