What is an Inventory Management Program?

Definition of Inventory Management Program

An inventory management program refers to software that enables integrated management of tasks
that affect inventory inflow and outflow, such as sales, purchases, and production.



When inventory transactions are recorded using Excel or handwritten ledgers,
it requires significant manual effort, resulting in considerable time consumption and a high probability of errors.
By using an inventory management program, inventory inflow and outflow are automatically reflected
when sales, purchases, or production slips are entered, eliminating the need to create separate inventory slips and preventing mistakes and omissions.



Furthermore, an inventory management program provides real-time information on current inventory balance and transaction history.
This allows for easy understanding of overall inventory flow and smooth sharing among departments.

Problems That Arise Without an Inventory Management Program

As a company grows, the variety and quantity of items handled gradually increase,
and the number of tasks to manage, such as inventory in/out operations, purchase planning, and inventory audits, also rises.



If a proper inventory management system is not in place, various issues may occur.

• 1) Inventory Discrepancies
  
  If sales and purchase records are managed separately from inventory in/out records,
  there is a high possibility of discrepancies due to incorrect entries or omissions.
  By using an inventory management program, sales, purchases, and production records are automatically reflected in inventory,
  preventing input errors and enabling more accurate inventory management.
• 2) Difficulty in Identifying Inventory Quantities
  
  If the quantities received or shipped at warehouses, factories, or stores are not reflected in the inventory book in real time,
  it becomes difficult to accurately determine the current location and quantity of inventory.
  With an inventory management program, entries made by each person in charge are immediately reflected in the inventory book,
  allowing you to check an accurate inventory book with the latest information.
• 3) Excess Inventory
  
  Unplanned purchase orders without considering current inventory can lead to excess inventory.
  Inventory is equivalent to cash. Excess inventory reduces inventory turnover, negatively impacting cash flow,
  and unsold inventory may spoil or become outdated, resulting in a loss of product value and company losses.
  By utilizing an inventory management program that easily calculates required purchase order quantities, excess inventory can be prevented in advance.
• 4) Limited Inventory Information Sharing
  
  Inventory reports created on paper or Excel files are not easily accessible to employees other than those in charge.
  Different versions of reports may exist, leading to discrepancies in inventory data.
  An inventory management program is necessary to allow all responsible personnel to freely view and share inventory information.
• 5) Inventory Shortages
  
  If appropriate inventory levels are not maintained due to missed purchase orders,
  it may not be possible to fulfill sales orders on time or production schedules may be disrupted due to shortages of raw materials.
  By utilizing an inventory management program, items with insufficient inventory can be easily identified and addressed promptly.
  

ECOUNT Inventory Management Program

By using the ECOUNT Inventory Management Program, sales, purchases, and production slips entered
are automatically reflected in inventory, and various inventory reports can be checked in real time.

Improvements with the ECOUNT Inventory Management Program

• 1) Inventory is Automatically Updated When Sales, Purchases, or Production Slips are Entered
  
  Sales, purchases, and production slips are immediately reflected in inventory, eliminating the need for separate inventory management.
• 2) Inventory Reports can be Checked in Real-Time
  
  Various inventory reports, such as inventory balance by location, inventory book, and inventory change history,
  can be checked immediately as needed on PC or smartphone.
• 3) Inventory In/Out can be Managed Using Barcodes
  
  Inventory transactions can be easily entered by scanning barcodes with a barcode scanner or smartphone,
  enabling efficient management even as the number of item types increases.
• 4) Inventory Shortages can be Prevented
  
  By using the ECOUNT Inventory Management Program, you can receive notifications in case of inventory shortages,
  and the required purchase order quantity to maintain appropriate inventory levels is automatically calculated to prevent shortages.
• 5) Customers can Place Orders Directly Online
  
  ECOUNT's Inventory Management Program provides an Online Ordering System that allows customers to place orders directly,
  reducing the risk of missed or incorrect orders.